CALIENTE CASA DE SOL PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS
Tuesday, December 13, 2011 at 9:00 a.m. Annex Building DRAFT
1. Call to Order and Flag Salute: Keith Weaver, President.
2. Roll Call of Board of Directors and Block Leaders: Lin Smith - Secretary
Present were: President Keith Weaver; Vice President Ron Just; Secretary Lin Smith; Directors June Johnson, Judy Reeves and Tom Nunamacher. Park Manager Jerry Sullivan and Board Recorder Diane Heugel were both present.
Treasurer Andy Anderson was absent.
BLOCK LEADERS AND ALTERNATES
Block #1 Ann Pfarr Block #2 Paula Moore
Block #3 Virginia Hochstetter Block #4 Lillian Justice
Block #5 Ken Graves Block #6 Dorothy Harkins
Block #7 Janet Nunamacher Block #8 Cathy Egger
Block #9 Absent Block #10 Betty Smith
Block #11 Terry Phinney Block #12 Lorraine Nall
Block #13 Phillis Bacon Block #14 Absent
Block #15 Doris Johnson
3. Minutes of Previous Meeting: Ron Just made a motion to accept the minutes of the November 15, 2011 meeting. June Johnson seconded the motion. No further discussion. The minutes were approved.
4. Treasurer’s Report: Keith Weaver presented a consolidated Treasurer’s report for January 1 through November 30, 2011. Lin Smith made a motion to accept the report and Judy Reeves seconded the motion which carried unanimously. (Attachment 1 & 1a)
5. Committee Reports:
a) Andy Anderson – Keith Weaver gave the laundry report and advised there will be two more laundry collections before the end of the year. To date laundry collection is down about $3,000 from 2010.
b) June Johnson – Clubhouse Activities Committee - A few things are being added to help different organizations make money, such as offering food at Buddy Beer. At this time Johnie Hughes and Kathy Reichenberg are coming up with any number of ideas to increase revenue.
Volunteers – Additional volunteers are still being sought for various positions. June set up a volunteer group for Newcomers Pot Luck Dinner to be held in January 2012 for people who have moved into our Park in since January 2011.
Activities Review Committee –Their report has proven to be a valuable document; it has been referred to several times on different issues in our Park.
c) Ron Just – Security – There are still openings in Security, mostly the shifts on Sundays and evenings. Anyone interested please contact Ron.
Security is going to set up more patrolling (or stand guard) at the trash cans because people from other parks are still trying to use them. Also they will be watching the one-way street entering the Park from N. Pinal Parkway and get a few more signs to post around the entrance to and from the Doctors’ office. More traffic is coming out of there and going the wrong way.
d) Tom Nunamacher – Construction Committee – Various permits have been issued mainly for sheds and one for a Park Model. There is a problem at this time with homeowners not being completely accurate with their drawings. There has been a lot of discrepancy between what was drawn and what is actually being built. Prior to building a shed you need to read the Declaration of Restrictions regarding the size of the shed and its proper placement. The Construction Committee will then verify that the information is correct before issuing the initial permit. The problem is people drawing a box and saying “That is my shed.” On inspection we find that although they are within the size they specified, they are making it a permanent structure. The shed has to be free standing and cannot be internally affixed on a concrete pad, i.e. jay bolts going through the concrete to a plate. They can be anchored externally.
If you want to put utilities in the shed, you must get a permit from the Town of Florence. Inspectors are driving through our Park and if they see an electrical box on a shed and they have no record of a permit, you will be fined.
If you are going to purchase a Park Model please notify Jerry Sullivan or Tom Nunamacher as early as possible. With Park Models coming in, the major problem we are having is with the electrical box and hot water heater. Make sure your boxes are unrestricted or you might have to move your Park Model over or talk to your neighbor about his posts.
Enforcement – 13 violations were sited, majority of which were for utility vehicles parked on the same lot as the unit. That is in violation of the Declaration of Restrictions, Page 4, Section 4, which states that no utility vehicles or tow vehicles may be parked there. Storage of equipment is another violation. If you are working on a project in your car port, you need to clean it up at the end of that particular project. There are various car ports In the Park that are basically lumber yards. The Declaration of Restrictions, Page 5, Section 13 prohibits storage of equipment or materials unless it is screened off.
Ten-Year Capital Improvement Committee – The first meeting will be held 12/21/11 at 9 AM at the Front Office.
Public Works Committee – The Committee, Tom Nunamacher, and the Park Manager met with the City and defined an actual fence line along Maricopa. The City is working with us on a survey for the correct boundary line on South Dakota, which would give us more footage. By removing the oleanders along Maricopa, we will be gaining approximately 8 feet in depth. They clearly marked the new fence line, which does give us a lot more room. The survey will come in sometime within the next week or two so that we will have a clearly defined line showing what Caliente owns along South Dakota, allowing us more additional feet. We are still working on providing an additional 30 spots. Presently there are 89 people on the Overflow lot waiting list.
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A work group is scheduled to meet at the parking lot Wednesday, Dec. 14, at 8:00 AM to remove the oleanders along Maricopa. When that is done we can start measuring out where we will add the lots.
On the new Temporary Overflow Parking Rules and Regulations, Tom Nunamacher made a motion to change Section I. Renewal, Sentence 2 from “If a property owner moves out of the Park or sells their lot….” to “If a property owner sells their lot….” Ron Just seconded the motion. Motion was passed 4 in favor and 1 against.
Pat Daker asked if an owner rented out his property can his renter use the overflow space the owner has. Tom replied no, renters cannot use overflow parking.
e) Judy Reeves, Beautification Committee – Things are going well this year. Low voltage lights are going to be installed around the metal sculptures.
Print shop – There is a basket in the Clubhouse where you can leave your printing job. Allow one week for completion and someone will call when it is done. You will be billed and you pay Johnie Hughes or Kathy Reichenberg when you pick up your project.
f) Lin Smith – Block Leaders – A meeting was held Dec 5. to discuss Christmas luminaries. The luminaries (two to be placed at each residence) are to be put out on Christmas Eve and lit at 5 PM. They are ready to be picked up at the Clubhouse. The next meeting will be Jan 3. at 8:30 AM.
g) Keith Weaver – Budget and Finance – Committee has not met since last Board meeting.
It will be meeting after the Ten-Year Capital Improvement Committee meets.
Legal – No report.
h) Jerry Sullivan – If you have a Park Model coming in, please check with him as soon as possible.
6. Old Business – No Old Business
7. New Business
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a)
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Cover letter and Standing Rules for February 14, 2012 Annual Meeting – (Attachment 2 and 2a) The cover letter reflects modified dates of action for the Annual Meeting. Lin Smith read the Standing Rules. Judy Reeves made a motion to accept Standing Rules as read, Tom Nunamacher seconded. Motion passed unanimously.
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b)
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Letter from Dan and Mary Jane Danielson – (Attachment 3) Ron Just made a motion to receive the letter. Tom Nunamacher seconded the motion. Motion passed unanimously.
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c)
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Request for Review of Overflow Parking Lot Recommendations – (Attachment 4) Keith Weaver reminded everyone that as of March 2011 Ron Skillicorn has submitted five drafts and the Board has been reviewing and discussing this project for the past year and one-
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Secretary Lin Smith advised that in the future she will post all attachments along with the agenda for the upcoming meeting. This posting will be on the bulletin board of the clubhouse as soon as the agenda is finalized to provide advance notice of upcoming topics.
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June Johnson believes the Secretary will have an additional job and responsibility and feels it should be stated in a procedures manual. Lin had already started a manual.
Tom Nunamacher stated the committee didn’t just grab the fees out of the sky. In fact looking back at the previous Long Range Committee reports the fees should have increased to $75 almost two years ago. He doesn’t know why that action wasn’t taken and why it was not voted on at that time. Tom and the committee researched parking lot storage fees: Depew charges $50/month, Arizona Farms Road cheapest storage is $25/month and Florence Gardens is $160/year. The committee settled on $120.00 annually, although some committee members wanted it to be higher. The expenses for additional curbing, gravel and fencing will be paid for with that money and will take approximately two years. After that time, the money will go into the General Fund just like Spring Fling, etc. The price is cheaper than anywhere else and with larger (25 foot) lots.
Keith Weaver said this has been talked about for many months and not just something the Board did on the spur of the moment.
Phyllis Weaver – She is in favor of the increase to pay for the improvements to the Overflow Parking Lot and to help the Park in the future and to help keep assessments down.
Roberta Horton – She appreciates the explanation of the fees, which she didn’t feel were explained at the last Board meeting and now understands the reasoning but thinks it might be a little high. She also asked about removing the loop between Mesquite and Gila for garbage trucks and emergency vehicles.
Tom Nunamacher responded to Roberta’s comments by saying that at the last Board meeting no one spoke one word about the proposed fee. The Board voted to approve the recommended fee because there were no objections or questions from the floor.
Jack Bohnet said the committee worked hard to get more overflow spaces. He explained there will be chains across Mesquite and Gila that can be removed for trash and emergency vehicles. The chains are to stop traffic from driving through.
Pat Daker stated she does not agree with the amount of the increase. She asked if there will be added security, a gate, or lights installed. She advised that if you don’t need your parking space give it up.
Tom Nunamacher remarked the overflow lot will be much more secure because of the 5’ chain link fence.
Ron Just said in prior years Security could not identify who owned the vehicles that were parked on the lot. There will be a new sticker program which will help identify vehicles that belong there.
Ron Skillicorn stated he, for one, was blindsided by the vote last month. He explained the lot might be empty now because of the people have not yet arrived. He also stated that a lot of people are only here for a 3-month period and the cost is higher to them per month of usage than for people who are here longer or year around.
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Tom Nunamacher stated he was perplexed that Ron felt blindsided at the last Board meeting since he is on the Committee and was out in the parking lot with them. Tom said that whether we are residents one month or five months, if you want the spot you pay the same amount as everyone else who has one.
Judy Reeves made a motion to change the wording on the Temporary Overflow Parking Rules and Regulations Section C, last sentence from “Lot not used for two consecutive years will not be re-issued a permit.” to “Lot not used for one year….”
Jack Bohnet disagreed, asking what if you were ill for a year and unable to come here, you shouldn’t have to forfeit your space. In reference to the money, it costs approx. $.35 a day. He is also perplexed with his comrade Ron Skillicorn because they worked together on this. He advised that when you are on a committee and don’t agree with the rest of the committee speak up and say something.
Roberta Horton asked why the overflow runs from January to December instead of the season.
Ron Just explained the budget runs from January to December.
Lin Smith seconded Judy’s motion.
June Johnson suggested sticking with two years and see if it works before we change it.
Tom Nunamacher stated he’s not in favor of changing any of the recommendations.
Lorraine Null asked if there will be a gate on Mesquite.
Tom Nunamacher replied yes, there will be a chain and they are not trying to stop foot traffic.
The Board took a vote on the motion, the motion did not pass. Two were for and three were against.
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d)
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Letter from Three Parks Fairways, Inc. (Attachment 5) Bill White provided additional information that Three Parks Fairways has to replace a water line from the City with a cost of $500,000, and needs to get increased money coming in or will have to close.
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Jack Bohnet said he and Bill Wright took a proposal to Three Parks Board last year to help the course get back on track financially and the Board that sat was encouraged by their president to discount their efforts. He is very disgusted with the fact that there are people up there playing for $.50 to $2.00 a round and are not paying their way. He expressed his opinion that it is mismanagement of the dollars that has gotten us where we are now.
Ron Just doesn’t want to see the golf course closed. He wants to see a budget, show him a business plan. He said he personally can’t support it without that information and needs to hear from the other parks.
Ken Graves he agrees with Ron and Jack. He contributed $200 last year and he hasn’t golfed in three years. He believes people playing golf should be paying more. Ken said that a couple of years ago their Board took the money from the reserve fund by buy new equipment and now they need to replace that equipment again. He also stated he’s not happy with the water company for not giving us a summer rate like other utilities do.
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Keith Weaver agrees with Ron Just in that they need to have a public forum to discuss this with other Parks and their Boards and asked Bill White and Chuck Burns to set this up.
Ron Just made a motion to draft a letter to the Golf Course expressing our concerns and to work with the other Parks. June Johnson seconded this motion. The motion passed.
Arlin Griffin feels that the letter to Three Parks should express the opinion that they should review their board and management.
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5.
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Open Discussion
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Darrel Smith stated that the Board previously approved getting security cameras. He recently talked with someone installing some security cameras and got the costs for installing cameras in the buildings. He would like the Board to stay on top of this.
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6.
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Adjournment
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June Johnson made a motion to adjourn the meeting, Tom Nunamacher seconded the motion. The motion passed unanimously.
Keith Weaver adjourned the meeting at 10:50 AM, the next meeting will be held Tuesday, January 13, 2011 at the Annex at 9:00 A.M.
